RFP- TERO Administration Building

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RFP OVERVIEW AND PURPOSE

The Tribal Employment Rights Office (TERO) is seeking proposals from qualified Architectural firm or General Contractors (GC) for the design and construction of a new Tribal Employment Rights Ordinance (TERO) administration building that is 4,000-4,500 square feet. The project site will be cleared, prepped, and graded by the Leech Lake Band of Ojibwe (LLBO). All other components of the design and build are to be completed by the GC in accordance with Minnesota state building codes with a certificate of occupancy upon completion.

Selection Process

A. The General Contractor will be selected through a competitive bidding process based on the best value, Contractor’s ability to complete the project scope, the selection criteria identified in this RFP, and determined to be in the best interest of the Band. Five Copies of your proposals shall be submitted to:
Darold Madigan, Purchasing Director
190 Sailstar Drive NW
Cass Lake, MN, 56633
(218) 308-1971
[email protected]

B. Questions Related to the RFP and its requirements can be addressed to:
Jon Barcenas, Project Specialist
190 Sailstar Drive NW
Cass Lake, MN, 56633
(218) 515-0579 [email protected]

C. Questions concerning the RFP will be sent via e-mail before 6/18/24

D. Letter of intent before 6/21/24

E. The bidder must submit documentation that provides evidence that they are capable, have expertise, and experience to perform the works required described in the RFP

F. Proposals submitted after 6/28/24 2:00 PM will not be considered

G. Selection Criteria

  1. iOwnership group will submit their recommendation to LLBO Tribal Council for approval by quorum, as defined in the tribal by-laws
  2. Fee structure to be provided (percentage or flat fee)
  3. Past tribal work experience
  4. Availability to perform work
  5. Provide overall cost estimate
  6. Timeline for project completion

H. All proposals must be sealed

Project Scope

A. Construct new TERO Administration Building 4,000-4,500 Square Feet:

  • Three (3) private offices 150-200 SF
  • Storage space with shelving
  • Kitchenette
  • Lavatory (public and private)
  • Receptionist office
  • Waiting lobby
  • Meeting space for up to 20 occupants
  • 2 stall attached garage

B. Lead overall site design and build the TERO administration building, adhering to safety standards, quality workmanship, and strict adherence to the approved design plans and construction documents.

C. All service utility connection costs` are to be included in proposal

D. Provide regular progress reports to the TERO and keep Tribal Council informed of any significant developments.

E. Ensure the completion of the project within the agreed-upon timeline and budget until project completion

F. Establish preliminary budget and project timeline by 6/28/24

View/Download Request for Proposal (PDF)

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